OpenClaw
Days to pay: 28 to 14
A 4-person creative agency had 30% of invoices unpaid past 30 days. Staff checked overdue invoices by hand, wrote each follow-up from scratch, and then forgot the next follow-up. Builders wired a pipeline in under 2 hours. FreshBooks lists the open invoices. An OpenClaw agent picks a tier by days overdue. The agent writes a personal email with client name, amount, and link. Resend sends it, and a sheet logs each send.
How it wentAfter 6 weeks, average days to payment fell from 28 to 14. The team missed zero follow-ups. Founder time on invoice chasing fell from about 2 hours a week to zero. One email came out too casual, so the team tightened the prompt for the oldest tier.
Try it · based on the source's workflow
You follow up overdue invoices for [business]. For each invoice from [invoicing tool], note client, amount, invoice number and days overdue. Days 1-7: write a gentle check-in. Days 8-14: write a firmer note and name the invoice number. Days 15-30: flag for my review before sending. Days 30+: do not send; escalate to me. Keep each email under 3 sentences, professional and warm. Log date, client, invoice and tier in [log sheet]. Show me any 15+ day email before you send it.
A starting template based on the workflow the source describes. Review it before you use it; you are responsible for what it does.
Days to pay: 28 to 14 — from The SmallOffice Brief, a daily brief of real AI cases for small businesses: https://smalloffice.space/case-days-to-pay-28-to-14